Volunteer Media Hub — white-label media platform for volunteer organisations
A self-hosted, white-label media platform for volunteer associations. Members submit photos, admins review and approve them, and curated galleries are published by role — all under your own brand.
Request a demo →Your association's photos, organised. From submission to published gallery — with full admin control at every step.
Everything at a glance on the dashboard
Gallery count, total photos, approved members, pending submissions, and storage used — all in one view. Pending reviews surface immediately so nothing gets missed.
- Live stats: galleries, photos, members, storage
- Pending-review alert with one-click access
- Recent galleries pinned for fast navigation
- Create a new gallery from any admin page
Review, tag, and approve submissions one by one
Every photo submitted lands in the review queue with submitter name, role badge, and event tag. Approve into a gallery, add keyword tags, or reject with an optional reason.
- Submitter name and role badge on every card
- Approve directly into any existing gallery
- Keyword tagging during approval
- Reject with optional reason sent to the member
Full gallery control — audience, watermark, status
Each gallery has its own settings: title, event date, audience targeting, publish status, download permissions, and per-gallery watermark overrides.
- Audience: Volunteer, Journalist, or Everyone
- Draft / Published toggle per gallery
- Per-gallery watermark logo and text override
- Allow or block downloads per gallery
Members submit photos in seconds — with built-in consent
The submit page requires a consent checkbox before any upload. Members tag photos to an existing gallery or describe the event freeform. Nothing goes live until an admin approves.
- Mandatory consent confirmation before upload
- Tag to an existing gallery or describe the event
- Drag-and-drop uploader — JPEG, PNG, WebP, GIF
- Photos go to review queue, not live until approved
Member experience
A clean gallery experience for every member
Members see galleries shared with their role, browse photos, and download with one click.
Three roles, one platform
VMH is designed around how volunteer organisations actually work — different people need different access.
Super Admin
Full platform control — members, galleries, settings, watermarks, consent logs, activity logs, and data exports.
Volunteer
Submit event photos, browse galleries shared with volunteers, track submission history, and download approved photos.
Journalist
Access press-targeted galleries curated by admins. Download high-resolution photos for publication.
PortraitDesk products
Ready to give your association a media home?
Volunteer Media Hub is white-label and self-hosted — deployed under your brand, on your server. Get in touch to discuss your setup.