Flagship · SaaS
HeadshotQueue
The complete headshot session platform. QR self-registration, live queue, auto photo matching for Capture One, private galleries, and white-label branding.
✦ Software for professional photographers · Made in Italy
Workflow tools that let you
focus on the shot
PortraitDesk builds the software stack for professional portrait photographers — automating headshot sessions, event photo sales, gallery delivery, and volunteer media management.
Made in Italy
GDPR compliant
White-label ready
Self-hosted or SaaS
No AI — real cameras
Our products
Four tools. One mission.
Every PortraitDesk product is built around one idea — give photographers back the time they spend on administration.
Self-hosted
Volunteer Media Hub
White-label media platform for volunteer organisations. Members submit event photos, admins review and approve, galleries published by role.
Learn more →
Self-hosted
EventShot
Self-hosted event photo sales. Matches photos to attendees, lets them browse and purchase downloads — all under your own brand.
Learn more →
Self-hosted
Lumière
White-label client gallery delivery. Private access, download management, and S3-compatible cloud storage — under your domain, your brand.
Learn more →Real cameras only
Not an AI tool
Made in Italy
by PortraitDesk
GDPR Compliant
EU data protection
White-label ready
Your brand on every page
Works in any browser
Mac & Windows
Stripe Payments
PCI DSS compliant
Why PortraitDesk
Built around the photographer's workflow
Every product we build starts with one question — what part of this workflow is stealing time from the shoot?
⚡
Full automation
No spreadsheets, no manual file renaming, no individual emails. The platform handles every step from registration to gallery delivery.
🔐
Privacy-first
Unique links, role-based access, GDPR-compliant consent logging. Clients and members see only exactly what they should.
🏷️
Your brand, always
Your logo, your domain, your sender address. Clients see a platform that feels entirely yours — PortraitDesk never appears in any client-facing page.
Why photographers choose PortraitDesk
Built differently, priced honestly
No per-job fees, no participant limits, no lock-in. Just tools that work.
📷
Built for real photographers with real cameras
PortraitDesk products are workflow tools for photographers running live portrait sessions — not AI image generators. They handle the logistics so you can focus on the portrait.
🌐
Works in any browser — install is optional
HeadshotQueue's shooting queue, Photo Uploader, and client galleries all run in any modern browser on Mac or Windows. Install it as a PWA in two clicks.
🔒
Private by design
Every client gallery is unique to one person. No shared galleries, no bulk zips, no public links. Corporate clients get the data privacy they require, every time.
💶
Honest pricing — no subscription trap
Pay for HeadshotQueue when your calendar is full. Quiet month? Don't renew. Self-hosted products are one-time licences. No automatic charges, no per-job fees.
Common questions
PortraitDesk FAQ
Questions about PortraitDesk and its products.
PortraitDesk is a product company building workflow software for professional photographers. Its products include HeadshotQueue (corporate headshot session management), Volunteer Media Hub (media platform for volunteer organisations), EventShot (event photo sales), and Lumière (white-label gallery delivery).
HeadshotQueue is session management software for photographers running corporate headshot days, trade shows, conventions, and LinkedIn photo events. It automates QR registration, shooting queue management, automatic file naming, private gallery delivery, and retouching selection.
Volunteer Media Hub is a white-label, self-hosted media platform for volunteer organisations and associations. Members submit event photos, admins review and approve them, and curated galleries are published with role-based access for volunteers and journalists.
EventShot is a self-hosted event photo sales platform that lets photographers sell photos from events directly to attendees. It handles automatic photo matching, online sales, and delivery — all under the photographer's own brand.
Lumière is a white-label client gallery delivery platform for photographers. It provides a professional, branded home for client galleries with private access, download controls, and S3-compatible cloud storage support.
HeadshotQueue uses a flexible period-based pricing model — you pay for a fixed number of days when you need it, with no automatic renewal. Volunteer Media Hub, EventShot, and Lumière are self-hosted products available under a one-time licence. Contact PortraitDesk for pricing.
PortraitDesk is an Italian product company. All products are GDPR-compliant, designed for photographers working across the EU, UK, and internationally.
PortraitDesk products
Ready to reclaim your time?
Start with HeadshotQueue for your next headshot session, or get in touch about self-hosted products.